How to Add a Text Box to PDF and Insert Text

PDFs are excellent and easy-to-use formats, but to the uninitiated, they can feel a little complicated when we were trying to get something done. Anyone who's tried to do something or think about how to add a text box to PDF and insert text will have been left scratching their heads. You're not the only one who did that and don't bother, there are some ways around it.

How to Add a Text Box and Insert Text to PDF Online?

To add text to PDF online, all you need is an online PDF to text converter, and there's plenty of those available. They all managed a little differently, so let's go through one of the best and see how it goes. CocoDoc PDF to Text converter is arguably the best PDF to Text converter online, and it's very easy to use.

However, if you just want to make some last-minute modifications such as adding a remark, a title to a page, or want to add text to PDF, the best option is to use CocoDoc PDF to Text converter. It enables you to insert text into an existing PDF file instantly online. Here are the steps for uploading and adding text to your PDF:

Step 1: Go to CocoDoc's PDF to Text converter.

Step 2: Click on choose file to select the file you want to edit from your device, Google Drive, or Dropbox account and click on continue.

Step 3: Use the different toolbar options to add text, customize the font, style, and size.

Step 4: After editing, click on download to save the edited file.

How to Add a Text Box and Insert Text to PDF on Mac?

PDFs remain a favorite option because there's broad compatibility for accessing them on PCs and mobile devices. If you have a Mac and you need to add text in a PDF file, you can normally do so using the built-in PDF editor on your Mac called Preview. Here's how:

Step 1: Open the PDF file in Preview, and then click on the toolbox icon from the main toolbar to open up the Markup Toolbar.

Step 2: To add a text box, click on the T in the toolbar. The text box will arrive in the center of your PDF.

Step 3: Click Text Style to change the color, font, and size of your text. You can also add underline, bold, and italic font effects to your text from this menu.

Step 4: Save your file.

How to Add a Text Box and Insert Text to PDF on Windows?

While the old editors offer desktop versions, there are better free alternatives available. For basic editing like filling out forms, PDF reader programs may work for you. But there's still a method to change the text in a PDF file to open it in MS Word. MS Word is an in-built software that comes up with Windows. Here are the steps on how to add text to a pdf using MS Word:

Step 1: Open your disc files and browse to the PDF file you want to convert. Right-click the file title and open it with Microsoft Word.

Step 2: Word will start and a message appears explaining that the file's appearance may vary. Select OK.

Step 3: Add to or edit the text as needed.

Step 4: From the top left corner, select File > Save As. In the Save As box, drive to the folder where you want to save the PDF. From the Save as type drop down box, select PDF format. and click on Save.

Step 5: The new PDF file will be saved.

The Benefits of Using CocoDoc to Add Text to PDF File

The process to add a text box to PDF is very smooth here on CocoDoc. We have an effective platform that will allow you to do the conversion within seconds. Just visit CocoDoc's PDF to Text converter and leave the rest on it. With CocoDoc you'll get the benefits like:

CocoDoc PDF to Text converter provides free conversion and doesn't need installation or even registration to extract text from PDF files. Its process is like a plug and play system.

Secure your data with cutting-edge SSL security. With CocoDoc, the security and relevance of your document are guaranteed.

CocoDoc's API allows the integration of Smartphones. You can convert your PDF file into text on the go. Whether you are at the office or you are at home, convert PDF to text files anywhere on CocoDoc.

CocoDoc's PDF to Text converter allows you to add annotations to any page and edit the text using various formatting options. From the top of the toolbar, you can select to:

  • Change the text size
  • Underline, italicize or make text bold
  • Adjust the background color of the text box
  • Adjust the text to the right, left, or center
  • Choose the font type and color


All the methods and tools that are recommended here are easy to use and present various features to make it simpler for you to edit a PDF document. The best option to add text to your PDF document is to use CocoDoc's PDF to Text converter online, which secures your documents and allows you to manage and perform a range of PDF-related tasks.